Privacy & Cookie Policy

Last updated August 2018
This is a privacy policy which sets out how Thatchandco Limited (trading as Thatch Residential) makes use and protects any data/information provided to Thatch Residential when using this website.

Thatch Residential is registered with the Information Commissioner’s Office and, as such, is required to act within the guidelines of the General Data Protection Regulations (GDPR). Thatch Residential is committed to making sure that your privacy is protected at all times and undertakes to guarantee that any information which can identify you when using this website will only be used in accordance with this privacy statement

Thatch Residential reserves the right to make changes in this policy, which is effective from 25 May 2018. Any such changes will be documented on this page and checking this page will ensure that you are aware of any such changes.

Details of information that we will hold and why
In order for us to be able to facilitate your requirements, we will normally hold details of your name, full postal address, email address and telephone numbers (including mobile).

Ways in which we acquire information on you
This could be either provided by you in person, over the telephone, by email, via our website, or indirectly through one of the property portals (Rightmove/Zoopla).

Ways in which the information is processed
Depending on what you ask us to do for you, we will use the information accordingly. If you are a tenant, short or long-term, looking for accommodation, we will use it to carry out a reference check, prepare a tenancy agreement and related documents, and liaise with council tax authorities and utility providers, as necessary. If you are a landlord, we will use the information in order to be able to contact you to discuss the tenancy, prepare the tenancy agreement and related documents, liaise with council tax authorities and utility providers, if necessary If you are a person or persons enquiring about a lease extension, we will use the information only on matters pertaining to that lease extension. If you are an investor, we will use the information to provide you with investment or related matters as we consider will be beneficial to you.

We will keep your details on file until either you ask for them to be removed, or after we have not had any contact with you for more than one year. We will not share your details with anyone without your express permission and we will not pass your details onto any third party unless legally obliged to do so.

We will continue to hold hard copy financial papers relating to tenancies in a locked cabinet for six years in line with the requirements of HMRC. We will continue to hold such information relating to such tenancies on computer for up to six years in line with the requirements of HMRC. Such information to be held in such a way as to be fully compliant with the requirements of the The European Parliament’s official publication of the General Data Protection Regulation which came into force on 25 May 2018.

What to do if you want your information to be removed
If at any time you wish your personal data to be amended or removed from our data base, either temporarily or permanently, please contact Sarah Lamont at Thatch Residential – email info@thatchresidential.co.uk or write to Thatch Residential, 2B Ashness Road, London SW11 6RY. Please note if you have let through us we may need to retain your data for legal, tax or regulatory reasons.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. The data we collect from you is stored on servers that are hosted in a secure location in Manchester, United Kingdom.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.